Medinous Hospital Management System is powerful, flexible and easy to use and has designed and developed to deliver real conceivable benefits to hospitals and clinics. And more importantly it is backed by reliable and dependable Medinous support.
Medinous Hospital Management System - HMS - Solution for Hospitals
Medinous is a Hospital Management System - HMS designed for multispeciality hospitals, to cover a wide range of Hospital administration and management processes. It is an integrated client server application uses Visual basic as the front-end GUI builder and Oracle as the database.
Registration
The Registration module is an integrated patient management system, which captures complete and relevant patient information. The system automates the patient administration functions to have better and efficient patient care process.
Patient Registration Details
Inpatient and Outpatient Registration
Medical Alerts Details
Appointment Scheduling (Patient / Doctor wise)
Doctor's Schedule Summary
Doctors Daily Schedule List
Patient Visit History
Medical Record Movements
Appointments for Radiology tests and Operation Theatre
Patient Visit Slip
Sponsorship Details
It provides for enquiries about the patient, the patient's location, admission, and appointment scheduling and discharge details. Furthermore, this system even takes care of package deals for a patient for a fixed cost. Medical Record keeps an abstract of clinical data about patients. It allows easy retrieval of medical records on patients.
Billing
The Patient Billing module handles all types of billing for long-term care. This module facilitates cashier and billing operations for different categories of patients like Outpatient, Inpatient and Referral. It provides automatic posting of charges related to different services like bed charges, lab tests conducted, medicines issued, consultant's fee, food, beverage and telephone charges etc. This module provides for credit partly billing and can be seamlessly integrated with the Financial Accounting Module. The billing module is extensively flexible by which each of your billing plans can be configured to automatically accept or deny. The system is tuned to capture room and bed charges along with ancillary charges based on the sponsorship category. The Billing Screens is used for In-patient and Outpatient Billing and Invoicing. Further more the charges for various services rendered can be recorded through service module and this can be used for billing purposes.
Payment Modes / Details
Sponsorship Conditions Details
Patient Billing Details
Package Installment
Approval from Sponsor
Company Sponsorship Details
Package Registration
Sponsor Verification
Retroactive Processing
User-defined Billing Cycles
Automatic Room and Board Charges
Recurring Ancillary Charge Capability
Auto-generated Codes and Billing Criteria
Provision for Pre-billing
Extensive Third-party Billing
The system supports multiple reports utilizing various print options with user-defined parameters.
Financial Accounting
The Financial Accounting Module deals with Cash/Bank, Receipt/Payments, Journal Voucher and General Ledger etc. Books like Cashbook, Bankbook and Ledger book can be generated. This module generates reports like Trail Balance, Balance Sheet and Profit and Loss statement. The Financial Accounting Screens describe about the Account Payable, Account Receivable and General Ledger. Also describe the activities related to IP, OP, Bank related activities and provision to clearing the Supplier Invoice and keep track of the Account Receivable and Revenue related activities. The services that are covered by the sponsor companies, Insurance Agencies, Family Accounts, Individual Accounts, sponsorship details of the patient, Health Card Insurance are recorded in the system.
Fixed Assets
The Fixed Assetss Module deals with all the activities that are related to the Fixed Assets Part of Financial Accounting. This describe included the activities that are related to identifying an item as a Fixed Assets and then allocating depreciation, managing its movement, Maintenance, Revaluation and Disposal etc.,
Payroll
The Payroll & Personnel module deals with Pay (and deduction) calculation, printing of salary slip, salary certificates, and PF statements, Gratuity Statement and provides a monthly analysis. It deals with the maintenance of employee bio-data, Attendance / Overtime details. It also reports on absenteeism, leave encasements etc. The Personnel & Payroll department is responsible Employee Related Activities like appointing the staff, maintaining the employee database, Fixing allowances and deductions, Leave entitlements, Leave sanctions, Loan, Termination Process, Maintenance of Hospital documents, Insurance details, Tenancy Contracts and Vehicle Registration etc.
Outpatient Management
The Outpatient module serves as an entry point to schedule an appointment with the Hospital Resident Doctor or Consultant Doctor for Medical Consultations and diagnosis. This module supports doctors to take better and timely consultation decisions by providing instant access to comprehensive patient information. Patient visits are divided into New, Follow-up and Review. This module also handles requests and results of laboratory tests and other examinations. External Doctors visit to in patients can be defined as "Call on". Some patients may avail only the hospital facilities like Lab, Radiology, Nuclear Medicine, and Physiotherapy and so on.
Medical Alerts Details
Consultation Duty Roster
Diagnosis Details
Triage Parameters
Patient’s Appointments
Daily / Weekly Schedule Summary
Appointment Scheduling / Rescheduling Facility
Outpatient Medical Observation Details
Investigation / Treatment History
Clinical Service Details
Group / Package Registration Facility
Common Billing Clinical Services
Doctor’s Diagnosis Statistics
Further more, Confidentiality of Doctors Observation, Previous History of Patients Visit, Online Prescription, Online Request for Investigations and so on, are the special features in Doctors Observation screen. This system calculates the cost for the services rendered to the patient and reflects in the billing module appropriately resulting in smooth billing process.
Inpatient Management
The inpatient module is designed to take care of all the activities and functions pertaining to Inpatient Management. This module automates the day-to-day administrative actives and provides instant access to other modules, which leads to a better patient care. It provides comprehensive data pertaining to Admission of Patients & Ward Management: Availability of beds, Estimation, Agreement preparation, Collection of advance, Planned admission, Emergency admission and so on. The Inpatient module also deals with Ward Management: Shifting from one ward to the other, Bed availability, Surgery, Administration of drugs, nursing notes, charge slip and so on.
Admission Cost Estimation
Admission Approval
Admission Request
Doctor Transfer Details
Nursing Notes
IP Medical Observation
Pending Drug Request
Surgery Scheduling Details
Discharge Notification Summary
Expected Date and Time of Discharge
The module tracks every visit made by the patient and caters to follow-up visits of patients, along with multiple appointments.
Pharmacy
Pharmacy module deals with the automation of general workflow and administration management process of a pharmacy. The pharmacy module is equipped with bar coding facility, which makes the delivery of medical items to the patient more efficient. This module deals with the activities such as:
Enquiry
Quotation
Purchase order
Online approval,
Pharmacy drug configuration
Pharmacy stores configuration
Drug issue to patients and billing
Unit dosage facility
Supplier information
Maintenance of drug inventory
Automatic reorder level setting
Purchase Requisitions
Purchase Order
Online request for stock from various sub-stores
Online stock transfer
Maintenance of stock at different sub-stores
Return of items nearing expiry
Destruction of expired items
Physical stock verification and adjustment
Goods receipt
Stock Transfer (inter store stock transfer)
Stock Adjustment
Stock in Hand reports
In addition the Online prescription facility assists and facilitates the physicians to track the patient's prescription details and as well reflects the medication billing details in the Billing module.
General Stores
General Stores and Inventory module deals with Purchase of Items, Issue of Items, Maintenance of Stock, Automatic Reorder level Setting, Online request for stock from various sub-stores, Online stock transfer, maintenance of stock at different sub-stores, Physical stock verification and adjustment, Return of items to supplier etc.
Laboratory
The Laboratory module automates the investigation request and the process involved in delivering the results to the concerned department/doctor of the hospital. Laboratory module starts with receiving the online request from doctors and also allows laboratory personnel to generate requests. The Laboratory module supports to perform various tests under the following disciplines: Biochemistry, Cytology, Hematology, Microbiology, Serology, Neurology and Radiology. Tests are grouped under various sections and sample type (specimen). Based on the request the user can input the sample and generate the sample number. Results can be entered based on the sample type either to one test or multiple tests. If the test result requires approval, the supervisor has to approve the result and it is made available to concerned doctors.
Sample Result Entry
Test Report Entry
Specimen Association Details
Antibiotic Details
Result Range for Test
Investigation Request
Bulk Sample Request
Sample Details
Samples Received from External Laboratory
Samples Dispatch to External Reference Laboratory
Investigation and Treatment History
Test report can be made confidential. Tests can be performed only after the billing is done. This rule is exempted when the case is declared as Urgent. In addition, this module facilitates investigations for referral patients.
Radiology
Radiology module caters to services such as X-ray, Scanning, Ultra sound etc. Scheduling of Radiology resources is possible. The system stores all the result details of various tests and makes a Report based on the Test Results. These Tests are carried out both for Inpatient and Outpatient. The system stores all the details (like patient number, Test Report like X-Ray, Scanning details) and for each scan the system generates a unique number for the image.
Investigations can be done only after the billing is done. This rule is exempted when the case is declared as Urgent.
Nuclear Medicine
The main function of this module is to conduct the various Tests and make a report based on the Test Results and a unique number is generated for each image. The tests are carried out for Inpatient and Outpatient. Appointments have to be fixed by the Patient before the test. The concerned consultant analyses the result and makes a report based on the findings.
Physiotherapy
This module facilitates tracking the services given to patients depending on the consultant's recommendations. Physiotherapy sessions are carried out both for Inpatient and Outpatient. Appointment has to be fixed by the patient for these sessions.
All the Appointments to the Physiotherapy will be through the consultant. There will be no direct appointment.
Dental
Dental module caters to the services rendered by the dentists. Treatment and follow-up treatments are tracked using this module. Progress readings can be recorded through this module.
Service
The service module deals with all the services available in the hospital and the charges for these services are stored through this module. There are various services that are available in the hospital can be seen in
SERVICE MASTER: This master gives the details about package details, Group detail
ROOM TYPE MASTER: This gives the details about Room Type (Ex: Private, Semi-private, Deluxe, ICU, Suite etc) and their charges.
CONSULTATION CHARGE MASTER: This gives the details about Doctor and the charges (like new visit, Follow-up, Review and Call-on).
REVENUE TYPE MASTER: This gives the predetermine charges for various service given by hospital (Like Ambulance, Anesthetists Fee, Baby Cot etc).
User Manager
The User Manager module basically deals with security through controlling the access to the information available in the application. Any user associated with a user group can access only those screens for which the user group has rights. It also deals with the System Related Activity like User Monitor, Creating User Group Master, User Master and view the User Group Lookup of employee database, Maintenance of company documents, User defined error message, Generating Daily Statistical Summary.